Group bookings & parties
Accept online party bookings with configurable packages, headcounts, and add-ons. Manage every detail from invitations to payment in one place.
Built for Kids Play Centers
Kids activity center software that runs your whole venue
Party bookings, prepaid passes, waivers, cafe POS, and check-in — all in one platform designed for play centers, indoor playgrounds, and kids party venues.
Why Cultcha for activity centers
Everything a kids play center needs to manage admissions, parties, retail, and repeat customers — without juggling multiple tools.
Digital waivers
Collect signed liability waivers before entry. Parents complete them on their phone or at a kiosk, and records are stored against each child automatically.
Prepaid passes & packs
Sell 10-visit packs, term passes, or unlimited play memberships. Passes redeem automatically at check-in so staff never have to count manually.
Cafe & shop POS
Ring up coffees, snacks, and merchandise alongside admissions on a single terminal. Modifiers, kitchen bump screens, and split payments included.
Fast check-in
Scan a QR code or search by name to check families in within seconds. Capacity tracking updates in real time so you always know who is on-site.
Customer portal
Parents book sessions, manage memberships, view invoices, and access their QR pass from a self-service portal on any device.
Built for the way play centers operate
From Saturday morning rushes to back-to-back birthday parties, Cultcha keeps your venue running smoothly.
- Reduce front-desk queues with self-service check-in and online party bookings
- Eliminate paper waivers and manual headcounts with digital records
- Increase repeat visits by selling prepaid packs and memberships online
- Run your cafe, admissions, and retail from a single unified system
One system, whichever kind of venue you run
Kids businesses trade in different shapes — drop-in play, weekly clubs, school-holiday camps, parties. Cultcha handles them as different products, not different systems.
Indoor play centres and soft play
Timed sessions with a capacity each, sold online and at the door. Prepaid packs for the regulars, socks and snacks on the same receipt, and a live count of who is in the room.
Kids activity clubs
Weekly classes and multi-week terms with one enrolment, one payment and a register generated for every week. Siblings on one account, coaches marking the roll from a phone.
Holiday programs and camps
Publish a week of days with their own capacities and age ranges. Families book the days that suit, add lunch as an extra, and the day’s list is ready at the gate.
Party and event venues
Packages with headcounts, food and add-ons, a deposit online and the balance on the day — or an invoice for a school group. Every party sits in the same calendar as everything else.
Registration and enrolment, without the spreadsheet
An activity club’s admin is mostly a list: who is enrolled, who has paid, who has a waiver, who is allergic to what, and who is actually turning up on Tuesday. Most clubs keep that across a booking form, a spreadsheet and a group chat, and it drifts apart within a fortnight.
In Cultcha a term is one product. A parent enrols online, sees the dates before they pay, signs the waiver for each child in the same flow, and the register for every week of the term is generated from that enrolment. Coaches open the roll on a phone, mark attendance, and a child who was moved to another day is already on the right list.
The parent’s account carries the rest: each child’s date of birth (so age limits are enforced at the point of sale), their photo for the door, medical notes, and every booking they’ve ever made — so a re-enrolment next term is two taps rather than a fresh form.
Enrol online, or at the counter, with the whole term’s dates shown before payment
Waivers signed per child in the same flow, with expiry reminders
Age limits checked against each child’s date of birth at the point of sale
Registers generated per week, marked from a phone at the door
Medical notes, photos and dependents held on the parent’s account
Term paid upfront, split across the weeks, or billed as a membership
Comparing it with what you use now
Most venues arrive here from a ticketing platform built for attractions, or a fitness-first booking tool that can’t sell a coffee. These break the differences down honestly, including what payments actually cost.
How it works
Go from sign-up to taking your first booking in under 15 minutes.
01
Set up your venue
Create your organization, add your play sessions, party packages, and cafe menu in minutes.
02
Start accepting bookings
Parents book parties and sessions online, sign waivers digitally, and pay upfront or on arrival.
03
Manage everything in one place
Check families in, process cafe orders, track capacity, and view reports from any device.
Frequently asked questions
Can I take party and group bookings?
Yes. Sell party packages and take group bookings with deposits and payment tracking, plus invoicing for larger groups and companies.
Do you handle waivers for children?
Yes. Collect digital waivers at signup, including for dependents, and store them against each family’s profile with expiry reminders.
Can I sell passes and memberships?
Yes. Offer prepaid passes, general-entry day passes, and recurring memberships, with credits and redemptions tracked automatically.
How does check-in work for sessions?
Families check in by scanning a QR code on arrival — including dependents — so you always know who’s on site and which session they’re booked into.
Does it handle registration for a multi-week activity club?
Yes. A course runs over a set number of weeks with one enrolment and one payment, and the register for every week is generated from it. Parents enrol online, see the dates before they pay, and the roll is on the coach’s phone.
Can parents book for more than one child?
Yes. A parent account holds each child as a dependent, with their own date of birth, photo and waiver. One booking can seat two siblings in the same session, and the family pays once.
Can we run school holiday programs and camps?
Yes. Publish each day, or the whole week, as sessions with their own capacity and age range. Families book the days that suit them, add lunch as an extra, and check in on arrival.
How are age ranges enforced?
Each product can carry a minimum and maximum age. A booking is checked against the child’s date of birth at the point of sale — online and at the counter — so an under-age enrolment is caught before the day.
Do you support term billing rather than one-off payments?
Yes. A term can be charged upfront or split across the weeks, and a recurring membership bills weekly, fortnightly, monthly or annually with arrears tracked automatically.
What does it cost?
Plans start at $249 a month and include the whole platform — plans differ only by how many devices you run. Card payments run at your own Stripe account’s standard rates — Cultcha adds no markup on top. See the pricing page for the full comparison.
Ready to simplify your play center?
Join activity centers already using Cultcha to manage bookings, memberships, and sales. Free to get started — no credit card required.